Early Childhood & Family Engagement Early Head Start (EHS) Program Assistant
Reports to: Director
Summary: Assist program staff in conducting all programmatic and administrative
services. Program Assistant will assist management team to effectively operate a high quality
Responsibilities and Initiatives:
- Administrative support to Director and Management Team.
- Administrative and communication support to Policy Council members.
- Order necessary materials, maintain supply level and inventory.
- Process check request and maintain log.
- Maintain Non-Federal share; funder, and PC meeting binders.
- Will assist with verbal and written Spanish translation as needed
- Support coordination and implementation of training, meetings, activities and events.
- Assist in the preparation of correspondence, documents, forms, notes and spread sheets.
- General clerical duties; answering phones, filing, equipment set-up, scheduling and
coordinating events, event locations and contacting attendees, etc.
- Responsible for the systematic check out and return of toys, books and pack backs, etc.
- As need, assist management team and content area staff with imputing data, filing, outreach,
- recruitment, childcare and home visits.
- Assisting with self-assessment and community assessment.
- Demonstrate ability to work independently and as an effective member of a multidisciplinary team.
- Participate in Early Childhood & Family Engagement – EHS & other LAEP departments in
staff meetings and trainings.
- Document services, time and expenses in accordance with EHS, and LAEP policies, rules, regulations, and program procedures.
- Maintain a professional attitude, confidentiality, and respect cultural differences.
- Work flexible hours in order to meet the needs of families and staff (e.g., evenings or Saturdays).
- Perform other duties as assigned
Education and Experience:
Any combination of experience that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:
- Administration certificate preferred or work experience in clerical/administrative
- Child Development Associate (CDA) Credential preferred or at minimum units in child development
- of infants and toddlers or proof of professional training with a focus on infants and toddlers.
- Strong communication and organizational skills and interpersonal.
- Good computer skills required. Proficient in Microsoft Office (Word and Excel)
- Minimum typing skills at 45 WPM, preferred.
- Able to take initiative and multitask
- Local residence or familiarity with the community in the 90001 Zip Code and surrounding area a plus
- Bilingual in English/Spanish preferred
- Early Head Start knowledge
Physical and Mental Requirements:
- While performing the duties of this job, the Program Assistant is
frequently required to sit; stand; stoop; bend; walk; talk; hear; use hands to grip, type; reach
with hands and arms, occasionally required to stand or walk on uneven surfaces; and climb
- The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to lift and carry up to 20 pounds
Environmental Factors and Working Conditions:
- Program Assist when conducting home visits. Some client environments are tile; some are carpeted; some are heated and some may or may not have air conditioning.
Licensing and Certification Requirements:
- If method of transportation is a car, must provide own vehicle, valid Driver’s License and proof of full vehicle insurance coverage
- Negative tuberculosis screen (required);
- Hepatitis B Vaccination (recommended).
- Must pass criminal background check.
Required Documentation at Time of Application:
- If you believe that you qualify for this position based upon education or training you have
received, you will be required to provide a copy of your official transcripts or copy of diploma
from the accredited college/university, and/or a copy of a certificate indicating your
successful completion of any required training, before your qualifications will be evaluated.
- Please respond by June 16, 2017
Compensation and Benefits:
- Position is 40 hours/week
- Salary: $14.00 – $15.00 Depending on Experience (DOE) plus benefits, including medical, dental, vision, retirement plan and Personal Time Off (PTO).
For consideration send resume to:
Attn: Nancy Villarreal
Email to: firstname.lastname@example.org or 213-622-5237 Ext. 278